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Free trial class (children’s classes)


    •    At NC Dance & Fitness we offer a free trial class before asking for any term payments to be made. Invoices will be sent out via email after your child’s trial session with us. 

    •    Only 1 trial class can be obtained per child, per style of dance. 


Registration and Fee’s, cancellation of classes and termination of attendance


    •    A registration form/ contact form must be completed by all students who wish to join NC Dance & Fitness. The form link will be emailed to you to fill in before you attend class. This form must be filled out in order to participate in class. 


    •    Invoices will be sent via email before the term commences. Fees are to be paid in 2 half term payments (typically 5/6 weeks) or 1 full term payment (typically 12 weeks) after your free trial class. Payment is due before the term begins. If your child has just had a trial with us, payments will need to be made before their next class with us if they intend on joining. If you are paying in 2 half term payments, the second payment will be due in the half term break before term starts again. Fees will be reviewed annually.


    •    Failure to pay these fees 7 days after your free trial/ before your next lesson may result in your place being lost in the class. Late payment of fees will be subject to an additional 10% late fee.


    •    Fees can be paid via bank transfer. You MUST use your child’s name as a reference. 


    •    If you wish to pay by cash, please ensure you provide the correct money in an envelope with your child's name clearly written on the front. The teachers will not carry cash to class with them.


    •    Please make all cheques payable to Miss Naomi Callender and clearly write students name on back of cheque. 


    •    If any class is cancelled due to a fault of our own, we will try to offer an alternative date/time to run the cancelled class. In the case of the class cancelling due to unforeseen circumstances that are not in our control e.g adverse weather conditions, no refund will be given. We will try our best to run a replacement class if possible.  


    •    There is no refunds given if a child/ adult does not attend class.  


    •    Half a terms notice is required if a student wishes to leave. Failure to do so will result in half a terms fee being charged. 


Class code of conduct 


    •    Parents are not permitted to watch their child in class and must wait outside the studio. We do have a watching week at the end of term where ALL parents are invited to watch their child/children in class. 


    •    Parents need to be aware that due to the nature of dance, physical contact may be necessary for the teacher when training the students. This is particularly prevalent for Ballet and Acrobatics. 


    •    Students must be respectful towards their teacher and fellow students at all times. This will ensure the safety and well being of everyone in class.


    •     Students are responsible for their own property and bring items at their own risk.


    •    Students are not allowed to use mobile phones during class. Any mobiles brought into class must be switched off or put on silent for child protection purposes and the safety of others. 


    •    Students are not permitted to leave the studio during a class without permission from the teacher.


    •    Students are expected to wear the correct uniform at all times. Uniform lists can be found on the website. Please ensure all uniform is correct.  




    •    Parents/ carers are responsible for the behaviour of any one under the age of 16 whilst at the studios premises, this includes siblings


    •    Parents are asked that they stay on the premisses at all times or close by incase of an emergency. If you need to leave, please make sure the responsibility of your child is passed to an appropriate adult.


    •     If your child injuries themselves, becomes unwell or needs assistance an adult must be accessible at all times. 


    •    Teachers are not responsible for the students once they leave the studio. We assume an adult should be waiting for them outside the studio or on the premises. 


Photography/ filming of students 


    •    Photographs of the students/ videos may be used for promotion of NC Dance & Fitness on social media. If you do not wish for your child photo/video to be taken please inform Naomi and make sure you have selected “NO” on the registration form under “do you give media consent?”


    •    Photography and filming of your child is not permitted apart from on the last week of term if we have a watching week. This will be the opportunity for the parents/ carers to see what the children have worked on over the term.


Data Protection 


NC Dance & Fitness are committed in protecting all our student and clients information we are provided. We endeavour to ensure your data is not transferred to any 3rd party companies and we will not keep personal data for longer than necessary. We take the privacy and security of individuals and their personal information very seriously and take every reasonable measure and precaution to protect and secure the personal data that we process. All data given will be stored safely and securely. If we need to contact you for any reason, we will only contact you via the way you have chosen. 


If you would like to see our other policies, please email us and we will provide you with a copy. 

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